DEPARTMENT OF NATURAL RESOURCES  
FOREST MANAGEMENT DIVISION  
STATE AID FOR SNOWMOBILE SAFETY PROGRAMS  
(By authority conferred on the department of natural resources by section 4b of Act  
No. 74 of the Public Acts of 1968, being S257.1504b of the Michigan Compiled  
Laws)  
R 257.1501 Definitions.  
Rule 1. (1) "Act" means Act No. 74 of the Public Acts of 1968, as amended,  
being SS257.1501 to 257.1517a of the Michigan Compiled Laws.  
(2) "Authorized expenditures" means those  
expenditures  
incurred  
and  
determined by the director to be reasonable and necessary for the conduct of a  
snowmobile enforcement and safety training program.  
(3) "Authorized expenditures actually incurred" means the expenditures of funds  
actually made during the past calendar year for the conduct of the snowmobile  
enforcement and safety education training program.  
(4) "Department" means the department of natural resources.  
(5) "Director" means the director of the department of natural resources.  
(6) "Estimate of authorized expenditures" means the estimate of funds to be  
expended for the conduct of the snowmobile enforcement and safety education  
program for the following calendar year as approved by the county board of  
commissioners.  
(7) "General supervisory duties" means having jurisdiction over more than  
snowmobile and marine activities.  
(8) "Proration of funds" means equitable appropriations to counties if funds are  
insufficient to pay the full amount to which counties are entitled.  
History: 1979 AC.  
R 257.1502 Requests for state aid.  
Rule 2. The board of commissioners of any county requesting state aid for the  
conduct of a snowmobile safety and enforcement program shall submit to the  
department by November 1 of each year an estimate of authorized expenditures for  
the following calendar year on forms furnished by the department. The estimate of  
authorized expenditures shall consist of a complete statement on the type and extent  
of snowmobile safety and enforcement program to be conducted including equipment  
required, and a certification that the board of commissioners has appropriated the  
funds indicated on the estimate of authorized expenditures. Submission of an  
estimate of authorized expenditures by a county is an agreement by the county to  
comply with these rules.  
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History: 1979 AC.  
R 257.1503 Conduct of a snowmobile safety and enforcement program.  
Rule 3. Counties participating in a snowmobile safety and enforcement program  
may be limited to 4 calendar months of program participation within the calendar  
year.  
History: 1979 AC.  
R 257.1504 Snowmobile safety and enforcement functions.  
Rule 4. (1) Equipment, purchased with state matching funds or included in a claim  
for which reimbursement has been made in accordance with the act and these rules,  
shall be used exclusively in the conduct of the snowmobile safety and enforcement  
program.  
(2) Snowmobile laws and rules applicable to the jurisdiction of the county shall  
be enforced.  
(3) Court dispositions shall be submitted periodically on forms prescribed by  
the department.  
(4) Snowmobile accidents occurring within the county's jurisdiction shall be  
investigated and reports submitted as required by statute.  
(5) Equipment purchased or leased under the state aid program shall be made  
available to the director or his authorized representative for the purpose of inspection,  
investigation, or other official duties.  
(6) Snowmobiles and snowmobile trailers may be procured  
through  
centralized purchasing by the state department of administration for the department  
and for counties requesting snowmobiles and trailers in their annual budget request.  
History: 1979 AC.  
R 257.1505 Personnel; wages and salaries.  
Rule 5. (1) Personnel assigned to snowmobile safety and enforcement duties  
shall meet the age, mental and physical requirements prescribed for other full-time  
employees of the county sheriff's department.  
(2) Daily time report records shall be maintained for each employee assigned  
to snowmobile safety training and enforcement duties. Reimbursement to the  
county shall be made for hours actually worked in the snowmobile safety and  
enforcement program and documented by daily time records.  
(3) Hourly pay rates for personnel assigned to  
snowmobile  
safety  
and  
enforcement duties shall not exceed the hourly pay rates of other personnel  
assigned to similar duties within the county sheriff's department.  
(4) Personnel assigned to snowmobile safety and enforcement duties shall not be  
paid overtime or premium pay unless such personnel have worked in excess of 40  
hours on snowmobile safety and enforcement duties in a scheduled work week.  
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Overtime pay may be paid for hours in excess of 40 hours if approved by the county  
sheriff or immediate supervisor.  
(5) Personnel providing snowmobile safety training shall not require students to  
purchase additional training materials, certificates or safety brassards.  
(6) The power and authority of personnel who have not completed the required  
hours of training pursuant to Act No. 203 of the Public Acts of  
1965, as amended, being SS28.601 to 28.616 of the Michigan Compiled Laws  
shall be restricted to enforcement of the act.  
(7) An employee of the county sheriff's department assigned  
to  
general  
supervisory duties is not eligible to receive payment of salaries or wages from  
snowmobile state aid funds.  
History: 1979 AC.  
R 257.1506 Records, reports, and publicity.  
Rule 6. (1) Records shall be kept pertaining to  
snowmobile  
violations,  
snowmobile related accidents, number of students trained, public meetings attended,  
daily vehicle mileage, daily personnel time reports and expenditures from the  
general fund under activity  
snowmobiles.  
no. 136,  
sheriff-law enforcement assistance--  
(2) The county snowmobile safety and enforcement fund shall be audited by the  
local audit division, bureau of local government services, department of  
treasury, during the course of their routine annual examination of the records of  
county offices or at such time as the department deems an audit necessary or  
desirable. Records shall be retained for a period of 1 year after the department of  
treasury has audited the account of the snowmobile safety and enforcement program.  
(3) Public information provided by the department shall be distributed.  
(4) Local publicity shall be disseminated regarding existing laws and rules and  
new laws and rules which may be established. Persons shall be provided with  
information regarding safe methods of snowmobile operation.  
(5) Reports shall be submitted to the department as may be required by the  
director or his authorized representative.  
(6) A detail of authorized expenditures actually incurred submitted to the  
department shall be certified as true and correct.  
History: 1979 AC.  
R 257.1507 County restricted snowmobile safety and enforcement funds.  
Rule 7. The county treasurer or fiscal officer shall establish a fund for the county  
appropriations for the conduct of a snowmobile safety and enforcement program for  
the calendar year. Expenditures shall be budgeted and paid from the county general  
fund--activity no. 136, sheriff-law enforcement assistance--snowmobiles. The  
function is public safety, 104-136--expense account. Expenditures from the fund  
shall be made solely for the personnel payroll and authorized expenditure costs  
of the snowmobile safety and enforcement program.  
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History: 1979 AC.  
R 257.1508 State aid vouchers.  
Rule 8. (1) Expenditures not in accordance with the act or approved on the  
budget request summary, or in accordance with these rules shall not be approved and  
shall be deducted from the statement of authorized expenditures.  
(2) Certification for payment shall be made for 75% of the final approved  
statement of authorized expenditures.  
(3) If the amount appropriated by the legislature for state aid to counties is  
insufficient to pay the full amount to which counties are entitled, the department  
shall prorate available appropriations equitably among the various counties.  
(4) The director or his authorized representative may certify for payment 75%  
of the approved total of a state aid voucher which exceeds the estimate of authorized  
expenditures, if funds are available for state aid to counties.  
History: 1979 AC.  
R 257.1509 Authorized expenditures.  
Rule 9. (1) Seventy-five percent of the personnel payroll  
and  
approved  
expenditures made in accordance with the schedule of authorized expenditures  
shall be reimbursable to the county upon submission of a state aid voucher. Prior  
written approval for an expenditure not on the schedule of authorized expenditures  
shall be obtained from the department in order to qualify for reimbursement as an  
authorized expenditure.  
(2) If authorized equipment purchased with state aid matching funds is in need of  
replacement or reimbursement has been included in a state aid voucher, the trade-in  
value or fair market value shall not be included  
reimbursement for the purchase of new equipment.  
in the state aid voucher for  
(3) Receipts accruing from refund gas tax monies or from the sale of equipment  
purchased with state aid funds shall be deposited to the credit of the county general  
fund, activity no. 136, sheriff-law enforcement assistance--snowmobiles.  
(4) The cost of replacing authorized equipment which has been lost or destroyed,  
less any amount which may be received from insurance coverage, may be included on  
a state aid voucher. Prior written approval shall be obtained from the department for  
replacement of such equipment.  
History: 1979 AC.  
R 257.1510 Withholding and denying payment of claims.  
Rule 10. (1) The department may withhold payment of a state aid voucher claim  
pending investigation of the detailed expenditures of the claim.  
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(2) The department may deny all or partial payment of a state aid voucher  
claim which it deems is not in accordance with the schedule of authorized  
expenditures incurred which were not authorized in an approved written procedure.  
(3) The department may deny all or partial payment of a state aid voucher  
claim if any portion of the claim contains statements which are found to be false or  
submitted with the intent to defraud.  
(4) The department may deny all or partial payment of a state aid voucher  
claim for payroll funds paid to personnel not meeting the physical or mental standards  
prescribed by these rules.  
(5) The department may deny all or partial state aid payment to any county  
deemed by the department as not conducting an adequate snowmobile safety and  
enforcement program. Failure to comply with any part of these rules is grounds for  
nonpayment pursuant to the state aid formula for reimbursement to counties.  
(6) A county participating in the state aid snowmobile safety and enforcement  
program may request the director or his authorized representative to conduct an  
informal hearing in any determination of denying reimbursement of state aid for a  
violation of these rules.  
History: 1979 AC.  
R 257.1511 Discontinuance of county participation.  
Rule 11. If a county discontinues participation in the state aid program, the  
county clerk shall notify the department by November  
1
of the year prior to  
discontinuance, of the county's decision by certified resolution. Upon submission of  
a state aid voucher for the final calendar year of county participation, a deduction shall  
be made from the total state aid voucher of the fair market value of all authorized  
equipment previously included in a claim for which reimbursement has been made in  
accordance with the act and these rules. If the fair market value of such authorized  
equipment exceeds the total claim for the final calendar year of county participation,  
75% of such excess shall be refunded to the department by the county and  
deposited in the state general fund.  
History: 1979 AC.  
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