DEPARTMENT OF STATE POLICE  
MICHIGAN COMMISSION ON LAW ENFORCEMENT STANDARDS  
JUSTICE TRAINING FUND PROGRAMS  
(By authority conferred on the Michigan Commission on Law Enforcement  
Standards by section 3 of 1982 PA 302, by section 9 of 1965 PA 380, and by Executive  
Reorganization Order 2001-2, MCL 18.423, 16.109, and 28.621.)  
R 18.14901 Definitions.  
Rule 901. (1) As used in these rules:  
(a) "Act" means 1982 PA 302, MCL 18.421.  
(b) "Commission" means the Michigan commission on law enforcement standards.  
(c) "Equipment" means an item of personal property of major  
value as  
established by the commission, which has a useful life of more than 1 year, which is  
used in direct in-service criminal justice training, and which is not a fixed part of a  
building or structure.  
(d) "Officer cutoff" means the number of Michigan commission on law  
enforcement standards licensed full-time equated officers established by the commission,  
below which an eligible entity shall receive the minimum distribution under the  
provisions of section 3(a) of the act.  
(2) "Distribution" as used in section 3(a) of the act and these rules, means the 2  
semiannual payments made from the fund to eligible entities.  
(3) Terms defined in the act have the same meanings when used in these rules.  
History: 2006 AACS.  
R 18.14902 Distribution of 60% of fund.  
Rule 902. (1) The commission shall make distributions of 60% of the fund based  
upon the amount in the fund as of March 31 and September 30.  
(2) The commission shall conduct an annual registration of MCOLES licensed  
law enforcement officers to determine the per capita basis for the distribution. The  
registration shall include each eligible entity designated in section 3(a) of the act. Each  
eligible entity shall verify the identity and status of each licensed officer and report  
the  
number of paid hours actually worked by each full-timeand part-time  
commission licensed officer during the eligible entity's most recent complete  
calendar year. The verification of employed commission licensed officers shall be  
made on a form or in a manner prescribed by the commission and completed by the  
published due date. An eligible entity that does not comply with the submission  
requirements of this rule shall not be eligible for funding for the pending distribution  
year.  
(3) Payments shall be determined in the following manner:  
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(a) Payments to eligible entities receiving a minimum distribution  
calculated first and deducted from the available revenue.  
shall be  
(b) Payments to eligible entities receiving a per capita distribution shall be  
calculated from the balance of the 60% funds using the total number of FTEs from  
the eligible entities as determined under the provisions of section 3(a) of the act.  
(4) The eligible entity shall affirmatively verify on  
the application  
compliance with the provisions of the act and rules, including the prohibition  
against supplanting. The commission may deny 1 or both payments to an eligible entity  
during a distribution year  
based upon the eligible entity's compliance with the  
provisions of section 3(a) of the act and these rules.  
History: 2006 AACS.  
R 18.14903 Law enforcement distribution funds; restrictions.  
Rule 903. Funds distributed under the authority of section 3(a) of the act shall be  
expended only for direct costs of in-service criminal justice training of commission  
licensed law enforcement officers. Only the following expenses are allowable, unless  
otherwise restricted by the commission:  
(a) The hourly salaries of instructors for the actual time spent preparing and  
presenting training, subject to the supplanting restrictions of the act.  
(b) The actual cost of purchasing or leasing training materials used to assist  
trainees in understanding in-service training topics. The cost may include either the  
purchase price or salaries and materials expended in creating training materials.  
(c) The reasonable rental cost or the purchase price of equipment used during in-  
service training; however, expenditures for purchase shall not be more than a total of  
10% of the funds received in any year nor may any single item be more than $5,000.00,  
without the prior approval of the commission.  
(d) Reasonable rental costs for the use of training facilities for in-service  
training, if facilities owned or occupied by an eligible entity are either not available or  
are inappropriate.  
(e) A flat rate or tuition paid to a contractual training provider hired by an eligible  
entity. The payment shall be in compliance with policies established by the  
commission.  
(f) Compact disks (CDs), digital versatile disks (DVDs), videotapes, web-based  
programs or other such instructional media that are based upon passive or interactive  
learning.  
(g) Automated firearms training systems that simulate deadly force decision-  
making circumstances.  
(h) Training outside Michigan or training provided by a vendor from outside  
Michigan, if the recipient has determined that similar training is not available in  
Michigan or that a Michigan vendor is not available. If an eligible entity chooses to  
use out-of-state training or an out-of-state vendor, then the entity shall request  
authorization from the commission, in writing, in advance, and in a manner prescribed  
by the commission.  
(i) The commission may establish reasonable caps on allowable costs.  
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History: 2006 AACS.  
Editor's Note: An obvious error in R 18.14903 was corrected at the request of the promulgating  
agency, pursuant to Section 56 of 1969 PA 306, as amended by 2000 PA 262, MCL 24.256. The rule  
containing the error was published in Michigan Register, 2006 MR 2. The memorandum requesting the  
correction was published in Michigan Register, 2006 MR 6.  
R 18.14904 Accounting and audit requirements; sanctions for noncompliance.  
Rule 904. A recipient of funds under section 3(a) or (b) of the act shall comply with  
the following accounting and audit requirements:  
(a) Account for justice training fund revenues and expenditures separate from  
other funding sources.  
(b) Maintain records documenting financial transactions and program activities  
according to generally accepted accounting principles, permit program and fiscal  
inspections, and cooperate with any audit required or authorized by the commission.  
(c) The commission may conduct an audit, at will, of justice training fund revenues  
and expenditures of any agency receiving justice training funds. The commission shall  
pay for the audit.  
(d) If the commission determines that justice training funds were not spent in  
compliance with commission requirements, then the recipient agency shall be ineligible  
to receive commission funds until the commission is satisfied that the recipient agency  
complies with commission requirements.  
History: 2006 AACS.  
R 18.14905 Distribution of fund balance through competitive grant process.  
Rule 905. (1) The commission shall annually make a distribution of the balance of  
the fund to state and local agencies pursuant to the provisions of section 3(b) of the act.  
(2) Agencies shall submit applications for grant funding to the commission on the  
forms and in the manner prescribed by the commission. The completed application  
shall contain all of the required information.  
(3) Application forms, requirements, instructions, and a timetable for submission  
are available at the Michigan Commission on Law Enforcement Standards, 7426  
North Canal Road, Lansing, Michigan 48913.  
(4) A grantee may request a time extension of a grant contract. The extension  
may not be more than 1 year beyond the end date of the initial contract. At the  
conclusion of a contract, a grantee shall return any unexpended balances to the  
Michigan justice training fund or the balance of the obligated funds shall be liquidated  
for future distribution in accordance with the purposes described in section 3(b) of the  
act.  
(5) A grantee shall notify the commission in writing of funded training programs  
before the program begins. A grantee shall permit commission members or staff to  
monitor training programs without charge to the commission.  
History: 2006 AACS.  
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R 18.14906 Restrictions on grant funds.  
Rule 906. (1) Funds distributed under the provisions of section 3(b) of the act are  
restricted as follows:  
(a) Funds may be expended for any of the following:  
(i) The purchase or lease of training materials or equipment that is used exclusively  
for the direct delivery of in-service training.  
(ii) Instructional preparation and development time and compensation as  
established by the commission.  
(iii) Salaries of instructors or developers employed by the grant recipient at the  
instructor's or developer's regular hourly personnel rate.  
(iv) Out-of-state travel for training or an out-of-state vendor presenting in Michigan  
with the prior approval of the commission. An out-of-state vendor shall be registered  
with the commission before the expenditure of grant funds.  
(v) Consultant fees at an hourly rate established by the commission.  
(b) Funds shall not be expended for any of the following:  
(i) Duplication of compensation to instructors or staff.  
(ii) Consultant fees for travel time.  
(iii) A consultant to act as an on-site coordinator.  
(iv) Overhead or operating costs as a percentage of the total grant request.  
(v) A request that is for 100% equipment acquisition.  
(vi) Construction of a firearms range or for the purchase of a firearm training  
system that simulates deadly force decision-making circumstances.  
(2) The commission may approve a multiyear training project conceptually if an  
extended time frame is determined by the commission to be appropriate. However, the  
grant applicant shall annually compete for funding and a multiyear project shall be  
awarded as annual grants.  
(3) The commission shall interact only with an applicant agency on questions  
related to a grant application.  
(4) A current or former commission member shall not be paid with grant funds to  
participate in a commission-funded program that was awarded while the commission  
member held office; however, a member may be reimbursed for actual expenses.  
History: 2006 AACS.  
R 18.14907 Nondiscrimination.  
Rule 907. (1) A government unit receiving money distributed under the act and any  
person or contractor performing services funded by such money shall not discriminate  
against an employee or applicant for employment with respect to hire, tenure, terms,  
conditions, or privileges of employment; or a matter directly or indirectly related to  
employment because of race, color, religion, national origin, age, sex, height, weight,  
or marital status in violation of 1976 PA 453, MCL 37.2101.  
(2) A government unit receiving money distributed under the  
act  
and any  
person or contractor performing services funded by such money shall not discriminate  
against an employee or applicant for employment with respect to hire, tenure, terms,  
conditions, or privileges of employment; or a matter directly or indirectly related to  
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employment because of a disability or genetic information that is unrelated to the  
person's ability to perform the duties of a particular job or position in violation of  
1976 PA 220, MCL 37.1101.  
(3) Upon certification of the Michigan civil rights commission that a violation of  
subrule (1) or (2) of this rule has occurred, a government unit's right to receive  
money under the act may be suspended, terminated, or conditioned in any appropriate  
way that is consistent with the circumstances of the case.  
History: 2006 AACS.  
R 18.14908 Compliance with rules.  
Rule 908. Failure to comply with the provisions of these rules may result in the  
denial of funds by the commission.  
History: 2006 AACS.  
R 18.14909 Travel regulations.  
Rule 909. Allowable expenses for travel shall conform to the rates and conditions  
approved by the commission. The approved rates shall not exceed the approved travel  
rates for state of Michigan civil service employees.  
History: 2006 AACS.  
R 18.14910 Requirements; registration of courses; reporting training and  
expenditures.  
Rule 910. (1) Justice training funds may be expended only for in-service  
training courses that are registered, pursuant to R 28.14501, et seq., in the MCOLES  
information and tracking network.  
(2) An expenditure of justice training funds shall be  
commission, consistent with R 28.14501, et seq., as follows:  
reported  
to the  
(a) Attendance and all associated costs for training funded in whole or part with  
justice training funds, except as provided in subrule (2)(b) of this rule.  
(b) Expenditures solely for equipment or supplies in support of training shall  
be reported separately.  
History: 2006 AACS.  
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;