PART 3. OFFICE ON SERVICES TO THE AGING
400.20301 Functions and responsibilities; issuance of procedures on
administration and management.
Rule 301. (1) The office shall perform those functions and responsibilities
as provided in sections 5, 6, 7, and 10 of the act and those conferred by the OAA.
(2) The office, through the director, shall issue written procedures regarding its
administrative and management responsibilities in accordance with the following
(a) Sections 24 to 26 of Act No. 306 of the Public Acts of 1969, as amended,
being SS24.224 to 24.226 of the Michigan Compiled Laws.
(b) Applicable federal program requirements and regulations for those federal
programs administered by the office pursuant to the OAA.
(3) The office shall issue procedures to provide for all of the following:
(a) Systematic administration and management to grantees and contractors,
including procedures for application, action, payment, reporting, closeout, and audit
of such grants or contracts.
(b) The general conduct of business with area agencies, other grantees and
contractors on an ongoing basis. Such procedures shall include program and fiscal
information to interpret, instruct, or otherwise provide guidance.
(c) Methods by which state and federal program and financial requirements
are to be fulfilled by grantees, contractors, and the office.
(d) The office's notice to the commission of any modification or amendment to
the commission's previously approved grants, contracts, and state or area plans.
(e) Developing and maintaining a state comprehensive plan on services to the aging,
including its substantive content, period of applicability, public review through
hearing, and methods for amendment.
(f) Grantee assessment of those entities with which they have entered into contract
to provide services, including criteria for such assessment.
(g) The processing of administrative complaints registered by grantees or
contractors which are based on established policies or procedures.
(4) The director, before the adoption and issuance of office procedures, shall ensure
that grantees, contractors, and other interested parties have been given an opportunity for
expressing views on proposed procedures in accordance with subrule (2) of this rule.
(5) Within 45 days from the beginning of each fiscal year, the office shall issue a
listing which provides an index of its operating procedures and policies. The index shall
indicate the status of those procedures and policies in current effect, those rescinded
or modified during the previous fiscal year, and those where change is contemplated
during the current fiscal year.
History: 1983 AACS.