(n) "Hearing referee" means an agent of the commission designated or delegated by the
chairperson or the director to conduct a hearing.
(o) "Party" or "parties" means the claimant or respondent, or both, and the commission or
department, or both, where appropriate.
(p) "Person" means an individual, agent, association, corporation, joint apprenticeship
committee, joint stock company, labor organization, legal representative, mutual company,
partnership, receiver, trust, trustee, trustee in bankruptcy, unincorporated organization, this state,
or a political subdivision or agency of this state, or another legal or commercial entity.
(q) "Respondent" means person against whom the claimant has complained, or against whom
the department has issued a charge.
(r) “Summary of complaint” means a document prepared by department staff following an
intake interview that explains why a certified complaint was not taken and outlines the timeline
to request a reconsideration of that decision.
R 37.4 Complaints.
Rule 4. (1) A person claiming to be aggrieved by unlawful discrimination may personally, or
through counsel or other agent, submit a complaint to the department.
(2) A commissioner, director, or agent authorized by the commission or director, may initiate,
make, sign, and file a complaint in the public’s interest.
(3) Assistance in drafting and filing a complaint must be available without charge at all
(4) A certified complaint must be in writing, dated, and include all of the following:
(a) The full name and address of the claimant and his or her agent, if any.
(b) The full name and address of the respondent.
(c) The alleged discrimination and a detailed statement describing it. the particulars thereof.
(d) The date, dates, or range of dates of the alleged discrimination and whether the alleged
discrimination is of a continuous nature.
(e) The claimant’s signature.
(5) The complaint must be filed with the department at 1 of its offices.
(6) The complaint must be filed within 180 days after the date of the alleged discrimination, or
within 180 days after the date when the alleged discrimination was or should have been discovered.
If the alleged discrimination is of a continuous nature, the date of the discrimination is any date
after the commencement of the discrimination, up to and including the date upon which the
(7) The complaint may be filed by personal delivery, mail, or electronic service, and addressed
or emailed to 1 of the department's offices.
(8) Complaint forms may be obtained at any of the offices of the department.
(9) A copy of the complaint filed by the claimant must be delivered or mailed to the respondent.
(10) The department may require answers to interrogatories, order the submission of books,
papers, records, and other materials pertinent to a complaint, and require the attendance of
witnesses, administer oaths, take testimony, and compel, through court authorization, compliance
with its orders or an order of the commission.
(11) A complaint, or part of a complaint, may only be withdrawn with written consent of the
commission or department upon conditions considered proper under the circumstances.
R 37.5 Conciliation conference.