2
(3) Electronic submission of the Part 11 records upon notification. Upon notification, you
must electronically submit the requested information from your Part 11 records to OSHA
or OSHA’s designee.
(4) Electronic submission of the Employer Identification Number (EIN). For each
establishment that is subject to these reporting requirements, you must provide the EIN
used by the establishment.
R 408.22141a Implementation.
Rule 1141a. (1) Does every employer have to routinely make an annual electronic
submission of information from Part 11 injury and illness recordkeeping forms to OSHA?
No, only 3 categories of employers must routinely submit information from these forms.
The first category is establishments that had 20–249 employees at any time during the
previous calendar year and are classified in an industry listed in Appendix B of this part.
Establishments in this category must submit the required information from Form 300A to
OSHA once a year. The second category is establishments that had 250 or more employees
at any time during the previous calendar year, and are required by Part 11 to keep records.
Establishments in this category must submit the required information from Form 300A to
OSHA once a year. The third category is establishments that had 100 or more employees at
any time during the previous calendar year and are classified in an industry in Appendix C
of this part. Establishments in this category must also submit the required information from
Forms 300 and 301 to OSHA once a year, in addition to the required information from
Form 300A.
Employers in these 3 categories must submit the required information by the date listed in
R 408.22141b of the year after the calendar year covered by the form or forms, for example,
2024 for the 2023 forms. If your establishment is not in any of these 3 categories, then you
must submit the information to OSHA only if MIOSHA or OSHA notifies you to do so for
an individual data collection.
(2) Do part-time, seasonal, or temporary workers count as employees in the criteria for
number of employees in R 408.22141? Yes, each individual employed in the establishment
at any time during the calendar year counts as 1 employee, including full-time, part-time,
seasonal, and temporary workers.
(3) How will MIOSHA or OSHA notify me that I must submit information as part of an
individual data collection under R 408.22141(3)? MIOSHA or OSHA will notify you by
mail if you have to submit information as part of an individual data collection under R
408.22141(3). MIOSHA or OSHA will also announce individual data collections through
publication in the Federal Register, the OSHA newsletter, announcements on the OSHA
website or other means. If you are an employer who must routinely submit the information,
then OSHA will not notify you about your routine submittal.
(4) When do I have to submit the information? If you are required to submit information
under R 408.22141(1) or (2), then you must submit the information once a year, by the date
listed in R 408.22141b of the year after the calendar year covered by the form (for example,
2019 for the 2018 form). If you are submitting information because MIOSHA or OSHA
notified you to submit information as part of an individual data collection under R
408.22141(3), then you must submit the information as specified in the notification.
(5) How do I submit the information? You must submit the information electronically.
OSHA will provide a secure website for the electronic submission of information. For