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3 categories must submit the required information by the date listed in R 408.22141b of
the year after the calendar year covered by the form or forms, for example, 2024 for the
2023 forms. If your establishment is not in any of these 3 categories, then you must submit
the information to OSHA only if MIOSHA or OSHA notifies you to do so for an individual
data collection.
(2) Do part-time, seasonal, or temporary workers count as employees in the criteria for
number of employees in R 408.22141? Yes, each individual employed in the establishment
at any time during the calendar year counts as 1 employee, including full-time, part-time,
seasonal, and temporary workers.
(3) How will MIOSHA or OSHA notify me that I must submit information as part of an
individual data collection under R 408.22141(3)? MIOSHA or OSHA will notify you by
mail if you have to submit information as part of an individual data collection under R
408.22141(3). MIOSHA or OSHA will also announce individual data collections through
publication in the Federal Register, the OSHA newsletter, announcements on the OSHA
website or other means. If you are an employer who must routinely submit the information,
then OSHA will not notify you about your routine submittal.
(4) When do I have to submit the information? If you are required to submit information
under R 408.22141(1) or (2), then you must submit the information once a year, by the date
listed in R 408.22141b of the year after the calendar year covered by the form, for example,
2019 for the 2018 form. If you are submitting information because MIOSHA or OSHA
notified you to submit information as part of an individual data collection under R
408.22141(3), then you must submit the information as specified in the notification.
(5) How do I submit the information? You must submit the information electronically.
OSHA will provide a secure website for the electronic submission of information. For
individual data collections under R 408.22141(3), OSHA will include the website’s
location in the notification for the data collection.
(6) Am I required to submit information if my establishment is partially exempt from
keeping OSHA injury and illness records? If you are partially exempt from keeping injury
and illness records under R 408.22103, then you are not required to routinely submit
information under R 408.22141(1) or (2). You will have to submit information under R
408.22141(3) if OSHA informs you in writing that it will collect injury and illness
information from you. If you receive such a notification, then you must keep the injury
and illness records required by this standard and submit information as directed.
(7) Am I required to submit information if I am located in a State Plan State? Yes, the
requirements apply to employers located in State Plan States.
(8) May an enterprise or corporate office electronically submit information for its
establishment or establishments? Yes, if your enterprise or corporate office had ownership
of or control over 1 or more establishments required to submit information under R
408.22141, then the enterprise or corporate office may collect and electronically submit
the information for the establishment or establishments.
(9) If I have to submit information under R 408.22141, do I have to submit all of the
information from the recordkeeping forms? No, you are required to submit all of the
information from the forms except the following:
(a) Log of Work-Related Injuries and Illnesses, OSHA Form 300: Employee name,
column B.